Ive been away for about 2 weeks so late to the party.
I would like to see info on the airport that will be used. I find the AIP at some airports to be worthless. For instance calling the number for the airport I get to know when Wizz air will arrive. I mean really. I dont need that info in the AIP I could google the airport and find out that info.
My biggest concern are opening hours and FEES. Something I have spent hours on trying to find out about as in the Venice trip. Hopefully if we have a flyin someone can inform us about either their experience or numbers to call that actually give a pilot information, without spinning ones wheel for 1/2 the day.
Regarding a non refundable fee Im not in favor of the idea. That includes a hotel deposit. Im pretty sure I can make most flights when in the US however here in Europe Im based at a VFR airport (LHTL) that is not even in the database for Jepp. Cant leave if IMC Since I also live in Munich part time I can preposition my plane to EDMA which is a great little airport.
What my experience has been is to book a hotel with a reasonable cancellation policy for example 24 hrs or less is fully refundable. So as long as we are informed what hotel is booked by the group if I cant get in there I would find one near enough to still participate in the activities.
I would pay for a deposit in advance for a special wine dinner tour for instance but not for a city tour or a museum tour since they are not doing anything special in preparation for our arrival.
I agree with every thing Alioth said in post #24.